Digitial Workflow Platform
Scribe Ledgers
Transparent, Faster, Cost-effective
A highly configurable, automated invoice processing platform which can be tailored to suit specific requirements, workflows and business rules.
Effortlessly manage invoices by scanning, preparing, and approving them before exporting to your ERP system. Invoices can be received through a monitored email inbox, uploaded via the user interface or directly uploaded against its matching Purchase Order (PO). Suppliers can also upload their own invoices, reducing the reliance on OCR data extraction and minimising input.
Streamline invoicing with both manual and automatic PO matching in the Scribe Ledgers system. Automatic matching adds all PO line items to the invoice, facilitating discrepancy checks between PO and invoice data. Touch-free invoicing can be achieved when documents match without discrepancies, automatically exporting to the Accounting System.
Access a variety of standard and custom reports and alerts in the Scribe Ledgers system. Tailor reports to specific workflows and business insights, presenting data in grid or graphical formats (bar, line, pie, etc.). Export reports to Word, PDF, or Excel, and share report packs with individual users or entire user roles.
Utilise the powerful rules engine in Scribe Ledgers to establish an approval path for documents before exporting to the Accounting System. Documents progress through multiple approval stages, with users easily managing approvals or rejections through the 'My Approvals' lozenge on their dashboard. The engine ensures a smooth and controlled approval process.
For Administrators
Accounting teams can save time on data entry with automatic reading and scanning and spend more time on approving and checking invoices. Integrate existing data sources into a single location to save the team inputting in multiple locations.
For organisations
Organisations can save data entry costs and select the right set of tools without needing to make wholesale changes to processes. Powerful reports can be generated to monitor productivity and identify problem contracts.
For Public sector bodies
Suppliers get paid faster with faster invoice processing. Suppliers can monitor the progress of their invoices from initial order, delivery and payment.
Octopus Energy Digital Invoice System for Complex Invoices
Octopus Energy implemented the Doc-works Scribe Ledgers Portal to automate the invoice processing of nearly 2,300 diverse supplier invoice templates. Now over 90% of invoices can be processed without the need for manual intervention leading to significant cost savings.
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