Carbon Reduction Plan
1. Commitment to Achieving Net Zero
Doc-works is committed to achieving Net Zero greenhouse gas emissions by 2030, in line with UK government targets and PPN 06/21 requirements.
2. Environmental Management System
To ensure effective management of its environmental impacts and continuous improvement in environmental performance, Doc-works has developed an Environmental Management System (EMS) that satisfies the requirements of ISO 14001:2015. This EMS was reaccredited in May 2025.
Control of emissions is addressed in the Risk Opportunity Register, primarily relating to energy use by employees and equipment.
Doc-works uses modern computer equipment with minimal energy consumption. Lighting and air conditioning are carefully managed to reduce environmental impact.
3. Baseline Emissions Footprint
Baseline Year: 2024
| Emissions Scope | Source | Tonnes CO₂e |
|---|---|---|
| Scope 1 Direct Emissions | None (no gas heating or company vehicles) | 0.0 |
| Scope 2 Indirect Emissions from Purchased Electricity | Electricity use in office (including air conditioning and onsite servers) | 4.5 |
| Scope 3 Other Indirect Emissions | Homeworking, staff commuting, servers based offsite, electric vehicle usage. | 32.5 |
| Total | 37.0 |
4. Current Emissions Reporting
Reporting Year: 2025
| Emissions Scope | Tonnes CO₂e |
|---|---|
| Scope 1 | 0.0 |
| Scope 2 | 4.0 |
| Scope 3 | 12 |
| Total | 16.0 |
Significant savings in 2024/25
The move to a new data center using 100% renewable energy has saved over 18 tonnes of CO2.
Estimated Emissions for 20 Servers
Assuming your servers are in UK data centres using standard grid electricity (not 100% green):
- 1,243 kg CO₂e/server/year × 20 servers = 24,860 kg CO₂e/year
Total: ~24.9 tonnes CO₂e/year
If your data centres use 100% renewable electricity, the footprint would be:
- 320 kg CO₂e/server/year × 20 servers = 6,400 kg CO₂e/year
Total: ~6.4 tonnes CO₂e/year
Source
The Carbon Footprint of Servers | GoClimate
Operate 4 electric cars, each travelling approximately 10,000 miles per year, charged using 100% renewable electricity, saving an estimated 6 tonnes of CO₂ annually
Estimated Annual Savings
- Petrol car (10,000 miles/year): ~2.05 tonnes CO₂
Electric car (renewable electricity): ~0 tonnes CO₂
Annual savings per EV: ≈2 tonnes CO₂
This aligns with our fleet of 4 electric cars saving ~8 tonnes CO₂ per year, though we conservatively estimated 6 tonnes to account for real-world variability.
Sources
Making the case for electric vehicles - Energy Saving Trust
Journey emissions comparisons: methodology and guidance - GOV.UK
5. Carbon Reduction Targets
Doc-Works aims to reduce total emissions by 100% by 2030, with interim goals:
- 2026: 25% reduction
- 2028: 60% reduction
- 2030: Net Zero
6. Planned Carbon Reduction Measures
Office Energy Efficiency
Switch to a renewable electricity supplier
Install smart thermostats and motion-sensor LED lighting
Optimise air conditioning usage seasonally
Homeworking Emissions
Provide staff with energy-efficient equipment
Share guidance on green energy tariffs and low-carbon habits
Offer home energy audits or incentives for improvements
Commuting & Travel
Promote remote-first culture to reduce commuting
Encourage cycling, walking, and public transport
Offer an electric car salary sacrifice scheme to all employees to support low-emission commuting
Avoid non-essential business travel
IT & Cloud Services
Use carbon-neutral cloud providers
Extend device lifespans and implement e-waste recycling
Monitor and reduce data storage and transfer emissions
Carbon Offsetting
To address any residual emissions that cannot be eliminated through operational changes, Doc-works will purchase verified carbon credits from reputable schemes to offset remaining CO₂ emissions and support global climate mitigation projects.
7. Environmental Impact of Services
Doc-works’ business services are designed to help clients reduce their environmental impact by eliminating paper from business processes. This includes:
- Digitising paper-based audits
- Automating Accounts Payable workflows
These hosted solutions are tailored to client needs and place the environment at the forefront of our business.
8. Declaration and Sign-Off
Name: Brendan Fraser-Smith
Role: Chief Marketing Officer
Date: 10 September 2025